Smithsonian Institution. Management Analysis Office Search this
Extent:
52.5 cu. ft. (52 record storage boxes) (1 document box)
Type:
Collection descriptions
Archival materials
Date:
1960-1980, with related records from 1918
Descriptive Entry:
These records for the most part date from 1960, when Ann S. Campbell became Supervisory Management
Analyst in the Office of the Assistant Secretary for Administration.
These records include correspondence, organization charts, project reports, audit reports, directives (with
background information), various task force minutes, MAO internal records, and informational files, reflecting the
Office's role as a clearinghouse for Smithsonian administrative activities, policy surveys, and changes. Pre-1960
records include correspondence of John Enos Graf and John L. Keddy, Assistant Secretaries of the Smithsonian. Of
importance is the Keddy survey of United States National Museum collection management activity,
1953.
Historical Note:
In 1961, an organization and methods unit was created informally under the Assistant Secretary, with the
Supervisory Management Analyst in charge. The unit was formally recognized as the Organization and Methods
Division in 1964; became the Administrative Systems Division (ASD) in 1968; and the Management Analysis
Office (MAO) in 1972. Ann S. Campbell was Chief, ASD, 1968-1972, and Director, MAO, 1972-1980. John G.
Motheral became Director of MAO in 1980.
The primary responsibilities of the Office have included surveys of Smithsonian offices, focusing on their
function, objectives, staffing, and procedures, and recommending and developing operational changes as
requested. MAO coordinates, prepares, and issues Smithsonian directives, including Smithsonian Manuals, Office
Memoranda, and Announcements. In addition, MAO provides assistance in preparing, drafting, and controlling
the use of Smithsonian forms. The Office gathers Smithsonian-wide information for institutional reporting to federal
agencies, such as preparing the Smithsonian entry for the Catalog of Federal Domestic Assistance.
