Smithsonian Institution. Office of Planning, Management and Budget Search this
Extent:
16 cu. ft. (16 record storage boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
FY 1989-FY 2017
Descriptive Entry:
This accession consists of budget records documenting the formulation and execution of the Smithsonian's federal and trust budgets. Materials include budget justifications,
allocations, transfers, transmittals, executions, budget calls, reviews, and other reports.
Smithsonian Institution. Assistant Secretary for Museums Search this
Extent:
5 cu. ft. (5 record storage boxes)
Type:
Collection descriptions
Archival materials
Books
Manuscripts
Date:
1985-1987
Descriptive Entry:
This accession consists of budget files for the former Office of the Assistant Secretary for History and Art, as well as the Office of the Assistant Secretary for Museums.
The records include memoranda and correspondence pertaining to budget reviews and recommendations, opening positions for each fiscal year, requests for trust funds, federal
salaries and expenses, and restoration and renovation development programs. They also include allocation distribution reports, progress reports and five year projections,
and restricted gifts and foundation grant files.
Smithsonian Institution. Office of the Secretary Search this
Extent:
3.75 cu. ft. (7 document boxes) (1 half document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1892-1893, 1900-1947
Descriptive Entry:
These records document the Smithsonian budget process during the tenures of Secretaries Samuel Pierpont Langley, Charles Doolittle Walcott, Charles Greeley Abbot, and
Alexander Wetmore. They consist of budget calls by the Secretary; submissions from the various divisions; correspondence with congressional budget committees and the Smithsonian's
congressional Regents, and later with the Bureau of the Budget as well; and final submissions explaining and defending the Institution's requests. Some of the earlier records
include transcripts of the Secretary's testimony before congressional committees, but this material becomes infrequent in later records.
Historical Note:
The budget process at the Smithsonian Institution was fairly straightforward in its early years. The Institution's federal funding was modest and required scarcely
more than pro forma justification. As federal appropriations increased, the process of preparing and justifying the Institution's requests took more effort. These records,
collected from among the records of various secretarial administrations by persons unknown, begin during the tenure of Samuel P. Langley, who obtained added funds for the
National Zoological Park and the Astrophysical Observatory, and extend to the administration of Alexander Wetmore. The records illustrate the comparatively simpler budget
processes prior to World War I; the elaboration of the process in the 1920's as the Bureau of Budget developed within the Executive Office of the President; and the routinization
of the new procedures during the 1930's and 1940's.
This accession consists of fiscal year budget records documenting the formulation and execution of the Smithsonian's federal and trust budgets. Materials include budget
submissions, Congressional hearings and justifications, allotments and allocations, apportionments, five year prospectus, and reports.
Smithsonian Institution. Office of the Under Secretary for Museums, Education, and Research/Provost Search this
Extent:
4.5 cu. ft. (4 record storage boxes) (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1994-2018
Descriptive Entry:
This accession consists of records created and maintained by Richard Kurin during his tenures as Acting Director for National Programs, 2004-2007; Acting Under Secretary
for History and Culture, 2007-2008; Acting Under Secretary for History, Art, and Culture, 2008-2009; Under Secretary for History, Art, and Culture, 2009-2015; Acting Under
Secretary for Museums, Education, and Research/Provost, 2015-2017; and Smithsonian Distinguished Scholar and Ambassador-at-Large within the Office of the Secretary, 2017-
. Records in this accession document the development and administration of Smithsonian Institution museums, programs, and budget. Materials include reports, planning documents,
correspondence, memoranda, statistics, budget documents, meeting materials, and related materials. Some materials were created by Kurin's predecessors in similar positions
or by Kurin during his tenure as Director of the Center for Folklife and Cultural Heritage, 1990-2007.
Rights:
Restricted for 15 years, until Jan-01-2034; Transferring office; 10/24/2016 memorandum, Milhoan to Niedner; Contact reference staff for details.
Smithsonian Institution Archives, Accession 19-083, Smithsonian Institution. Office of the Under Secretary for Museums, Education, and Research/Provost, Subject Files
6.5 cu. ft. (6 record storage boxes) (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
circa 1981-1991
Descriptive Entry:
These records document Office of the Director budgetary activities for the National Museum of American History (NMAH) during the tenure of Roger G. Kennedy. Materials
include outgoing and incoming correspondence and memoranda pertaining to Federal and Trust Fund budget submissions, allocations, year-end requests, and final account balances;
private gifts and grants; NMAH renovation and restoration; and Congressional hearings. These records also consist of Trust budget worksheets; quarterly budget reports; information
on the Afro-American Artifacts Project, Vietnam Generation Project, and the M*A*S*H Traveling Exhibition; minutes of meetings; financial records concerning major NMAH exhibitions,
such as "Field to Factory," "Life in America," and "Year of India;" and personnel files.
Smithsonian Institution. Office of the Under Secretary for Finance and Administration Search this
Extent:
0.5 cu. ft. (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
2000-2001
Descriptive Entry:
This accession consist of the records of Robert D. Bailey, Under Secretary for Finance and Administration (OUSFA). Materials consist of contracts documenting important
business initiatives, purchases, and professional services at the Smithsonian Institution.
Smithsonian Institution Archives, Accession 03-048, Smithsonian Institution. Office of the Under Secretary for Finance and Administration, Administrative Records
17.58 cu. ft. (17 record storage boxes) (1 tall document box)
Type:
Collection descriptions
Archival materials
Architectural drawings
Color photographs
Black-and-white photographs
Black-and-white transparencies
Clippings
Manuscripts
Color transparencies
Date:
1962-1988
Descriptive Entry:
These records were created mostly by administrators Rohlfing, Dobkin, and Dunne. They document the activities of the Museum Advisory Board and the acquisitions committee
and contain files on fundraising, membership, product development, sales, education, collections management, and exhibitions. The records also include audit reports and annual
reports; grant proposals; architectural plans of the Miller House; and public relations files, including news clippings from the reopening of the Museum in 1976. In addition,
the records contain periodic budget projections and reports for the programs, administrative departments, and payroll of the Museum dating from 1983 to 1988, along with the
memoranda and spreadsheets which document their development.
Historical Note:
In 1963 the Cooper Union for the Advancement of Science and Art trustees announced that the Cooper Union Museum for the Arts of Decoration would be closed, and Director
Calvin S. Hathaway resigned. Curator of Exhibitions H. Christian Rohlfing was named Acting Administrator, and in this capacity he helped to guide the Museum's transfer to
the Smithsonian Institution in 1968. In 1969 Rohlfing became Administrator of the renamed Cooper-Hewitt Museum, and in fiscal year 1972 he assumed the dual title of Administrator
and Curator of Collections. John H. Dobkin became Program Management Officer in FY 1974 and was appointed Administrator in FY 1975. Dobkin and Rohlfing both held the title
of Administrator until FY 1978, when Dobkin resigned and Rohlfing relinquished the post to assume purely curatorial responsibilities. The position of Administrator was vacant
until FY 1979, when Daniel O'Leary became Assistant Director for Administration and Barbara V. Foss and Peter M. Scherer were appointed Administrative Assistants to the Director.
O'Leary left the next year, and Foss was replaced by Chauncie McKeever in FY 1981. In FY 1983 McKeever left, Scherer was appointed Special Assistant to the Director, and Linda
Dunne was named Administrator. Scherer left in FY 1984.
Restrictions:
Boxes 6 and 8 contain materials restricted indefinitely; see finding aid; Contact reference staff for details.
This accession consists of records documenting the design, development, and management of the Smithsonian Financial System which was shut down in the summer of 2003.
Materials include proposals, reports, memoranda, and steering committee meeting agendas and minutes.
Smithsonian Institution Archives, Accession 05-119, Smithsonian Institution. Office of the Chief Information Officer. Financial and Human Resources Management Systems Division, SFS Records
National Museum of Natural History. Assistant Director for Administration Search this
Extent:
2 cu. ft. (2 record storage boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
FY 1983-FY 1986
Descriptive Entry:
This accession consists of records documenting the budget and funding for the National Museum of Natural History (NMNH) and the Museum Support Center (MSC). The records
contain correspondence and reports concerning budgets as well as records concerning proposed projects and work completed. The records concern both Trust Fund and Federal spending.
Smithsonian Institution. Office of the Under Secretary Search this
Extent:
1 cu. ft. (1 record storage box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1995-2000
Descriptive Entry:
This accession consists of records documenting the budgetary activities of the Office of the Under Secretary during the tenure of Constance Berry Newman.
Materials include correspondence and memoranda; budget summaries; meeting minutes; exhibition financial planning information; budget proposals and submissions; and quarterly
budget reviews.
Smithsonian Institution Archives, Accession 02-048, Freer Gallery of Art and Arthur M. Sackler Gallery. Office of the Assistant Director, Finance and Administration, Financial Records
This accession consists of records created and maintained by Linda Dunne documenting the budget process, budgets, and other financial matters. Materials include financial
reports, budget requests, year-end reports, House hearing files, exhibition budgets, photographic services files, and memoranda.
Smithsonian Institution. Office of International Relations Search this
Extent:
5 cu. ft. (5 record storage boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1986-1989
Descriptive Entry:
This accession consists of budget plans and projections, fiscal year reports, budget proposals to Congress, reports from various committees, administrative memoranda
and correspondence.
Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services Search this
Extent:
6 cu. ft. (6 record storage boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1965-1981
Descriptive Entry:
These records consist of reading files including copies of correspondence and memoranda from the Director's office, curatorial staff, and to a lesser extent, the Secretary
of the Board of Trustees to the Committee on Collections. Also includes budget materials.
Smithsonian Institution Archives, Accession 82-106, Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services, Reading Files and Budget Records
Smithsonian Institution. Office of the Treasurer Search this
Extent:
0.5 cu. ft. (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1954-1967
Descriptive Entry:
This accession consists of records that document the activities of the Office of the Treasurer during the tenures of Treasurers J. D. Howard followed Dorsey, 1948-1954;
T. F. Clark, 1955-1959; Edgar L. Roy, 1960-1964; Otis O. Martin, 1965; and Betty J. Morgan, Assistant Treasurer, 1966-1968. The Treasurer oversees the Smithsonian Institution's private
endowment. These materials consist primarily of correspondence with the investment management firm Scudder, Stevens and Clark.
This accession consists of records documenting the Freer Gallery of Art and Arthur M. Sackler Gallery budgets and the budgetary process. Materials include federal and
trust budgets and calls for budgets; departmental, exhibition, and personnel budgets; planning documents; and working files.
Rights:
Restricted for 15 years, until Jan-01-2021; Transferring office; 9/17/2003 memorandum, Wright to Savini; Contact reference staff for details.
Smithsonian Institution Archives, Accession 07-018, Freer Gallery of Art and Arthur M. Sackler Gallery. Office of the Assistant Director, Finance and Administration, Budget Records
3 cu. ft. (2 record storage boxes) (2 document boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
FY 1997
Descriptive Entry:
This accession consists of fiscal year budget files, organized by Smithsonian office or bureau. Materials include budget calls, justifications, Congressional hearing
actions and resolutions concerning fiscal appropriations to the Institution, quarterly reports and other working papers. Also included are topical budget formulation and execution
files.
National Science Resources Center. Executive Office Search this
Extent:
1.5 cu. ft. (1 record storage box) (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
FY 1984-FY 1997
Descriptive Entry:
This accession consists of records documenting the National Science Resources Center (NSRC) budget, budget submissions, and budget planning. Materials include budget
calls, submissions, proposals, notes, and memoranda.
