These records are the official minutes of the Board. They are compiled at the direction of the Secretary of the Smithsonian, who is also secretary to the Board, after
approval by the Regents' Executive Committee and by the Regents themselves. The minutes are edited, not a verbatim account of proceedings. For reasons unknown, there are no
manuscript minutes for the period from 1857 through 1890; and researchers must rely on printed minutes published in the Annual Report of the Smithsonian Institution instead.
Minutes are transferred regularly from the Secretary's Office to the Archives. Minutes less than 15 years old are closed to researchers. Indexes exist for the period from
1907 to 1946 and can be useful.
Historical Note:
The Smithsonian Institution was created by authority of an Act of Congress approved August 10, 1846. The Act entrusted direction of the Smithsonian to a body called
the Establishment, composed of the President; the Vice President; the Chief Justice of the United States; the secretaries of State, War, Navy, Interior, and Agriculture; the
Attorney General; and the Postmaster General. In fact, however, the Establishment last met in 1877, and control of the Smithsonian has always been exercised by its Board of
Regents. The membership of the Regents consists of the Vice President and the Chief Justice of the United States; three members each of the Senate and House of Representatives;
two citizens of the District of Columbia; and seven citizens of the several states, no two from the same state. (Prior to 1970 the category of Citizen Regents not residents
of Washington consisted of four members). By custom the Chief Justice is Chancellor. The office was at first held by the Vice President. However, when Millard Fillmore succeeded
to the presidency on the death of Zachary Taylor in 1851, Chief Justice Roger Brooke Taney was chosen in his stead. The office has always been filled by the Chief Justice
since that time.
The Regents of the Smithsonian have included distinguished Americans from many walks of life. Ex officio members (Vice President) have been: Spiro T. Agnew, Chester A.
Arthur, Allen W. Barkley, John C. Breckenridge, George Bush, Schuyler Colfax, Calvin Coolidge, Charles Curtis, George M. Dallas, Charles G. Dawes, Charles W. Fairbanks, Millard
Fillmore, Gerald R. Ford, John N. Garner, Hannibal Hamlin, Thomas A. Hendricks, Garret A. Hobart, Hubert H. Humphrey, Andrew Johnson, Lyndon B. Johnson, William R. King, Thomas
R. Marshall, Walter F. Mondale, Levi P. Morton, Richard M. Nixon, Nelson A. Rockefeller, Theodore Roosevelt, James S. Sherman, Adlai E. Stevenson, Harry S. Truman, Henry A.
Wallace, William A. Wheeler, Henry Wilson.
Ex officio members (Chief Justice) have been: Roger B. Taney, Salmon P. Chase, Nathan Clifford, Morrison R. Waite, Samuel F. Miller, Melville W. Fuller, Edward D. White,
William Howard Taft, Charles Evans Hughes, Harlan F. Stone, Fred M. Vinson, Earl Warren, Warren E. Burger.
Regents on the part of the Senate have been: Clinton P. Anderson, Newton Booth, Sidney Breese, Lewis Cass, Robert Milledge Charlton, Bennet Champ Clark, Francis M. Cockrell,
Shelby Moore Cullom, Garrett Davis, Jefferson Davis, George Franklin Edmunds, George Evans, Edwin J. Garn, Walter F. George, Barry Goldwater, George Gray, Hannibal Hamlin,
Nathaniel Peter Hill, George Frisbie Hoar, Henry French Hollis, Henry M. Jackson, William Lindsay, Henry Cabot Lodge, Medill McCormick, James Murray Mason, Samuel Bell Maxey,
Robert B. Morgan, Frank E. Moss, Claiborne Pell, George Wharton Pepper, David A. Reed, Leverett Saltonstall, Hugh Scott, Alexander H. Smith, Robert A. Taft, Lyman Trumbull,
Wallace H. White, Jr., Robert Enoch Withers.
Regents on the part of the House of Representatives have included: Edward P. Boland, Frank T. Bow, William Campbell Breckenridge, Overton Brooks, Benjamin Butterworth,
Clarence Cannon, Lucius Cartrell, Hiester Clymer, William Colcock, William P. Cole, Jr., Maurice Connolly, Silvio O. Conte, Edward E. Cox, Edward H. Crump, John Dalzell, Nathaniel
Deering, Hugh A. Dinsmore, William English, John Farnsworth, Scott Ferris, Graham Fitch, James Garfield, Charles L. Gifford, T. Alan Goldsborough, Frank L. Greene, Gerry Hazleton,
Benjamin Hill, Henry Hilliard, Ebenezer Hoar, William Hough, William M. Howard, Albert Johnson, Leroy Johnson, Joseph Johnston, Michael Kirwan, James T. Lloyd, Robert Luce,
Robert McClelland, Samuel K. McConnell, Jr., George H. Mahon, George McCrary, Edward McPherson, James R. Mann, George Perkins Marsh, Norman Y. Mineta, A. J. Monteague, R.
Walton Moore, Walter H. Newton, Robert Dale Owen, James Patterson, William Phelps, Luke Poland, John Van Schaick Lansing Pruyn, B. Carroll Reece, Ernest W. Roberts, Otho Robards
Singleton, Frank Thompson, Jr., John M. Vorys, Hiram Warner, Joseph Wheeler.
Citizen Regents have been: David C. Acheson, Louis Agassiz, James B. Angell, Anne L. Armstrong, William Backhouse Astor, J. Paul Austin, Alexander Dallas Bache, George
Edmund Badger, George Bancroft, Alexander Graham Bell, James Gabriel Berrett, John McPherson Berrien, Robert W. Bingham, Sayles Jenks Bowen, William G. Bowen, Robert S. Brookings,
John Nicholas Brown, William A. M. Burden, Vannevar Bush, Charles F. Choate, Jr., Rufus Choate, Arthur H. Compton, Henry David Cooke, Henry Coppee, Samuel Sullivan Cox, Edward
H. Crump, James Dwight Dana, Harvey N. Davis, William Lewis Dayton, Everette Lee Degolyer, Richard Delafield, Frederic A. Delano, Charles Devens, Matthew Gault Emery, Cornelius
Conway Felton, Robert V. Fleming, Murray Gell-Mann, Robert F. Goheen, Asa Gray, George Gray, Crawford Hallock Greenwalt, Nancy Hanks, Caryl Parker Haskins, Gideon Hawley,
John B. Henderson, John B. Henderson, Jr., A. Leon Higginbotham, Jr., Gardner Greene Hubbard, Charles Evans Hughes, Carlisle H. Humelsine, Jerome C. Hunsaker, William Preston
Johnston, Irwin B. Laughlin, Walter Lenox, Augustus P. Loring, John Maclean, William Beans Magruder, John Walker Maury, Montgomery Cunningham Meigs, John C. Merriam, R. Walton
Moore, Roland S. Morris, Dwight W. Morrow, Richard Olney, Peter Parker, Noah Porter, William Campbell Preston, Owen Josephus Roberts, Richard Rush, William Winston Seaton,
Alexander Roby Shepherd, William Tecumseh Sherman, Otho Robards Singleton, Joseph Gilbert Totten, John Thomas Towers, Frederic C. Walcott, Richard Wallach, Thomas J. Watson,
Jr., James E. Webb, James Clarke Welling, Andrew Dickson White, Henry White, Theodore Dwight Woolsey.
The Freer Gallery of Art Central Files are comprised mostly of the documentation of routine office procedures. Included in the daily routine were: filling orders for
facsimiles of photographs, responding to reference requests seeking information about art and artifacts falling under the domain of the Freer's expertise, the Freer granting
permission to publish to those wanting to publish images purchased from the Freer, and correspondence regarding Freer publishing.
All folders in the Central Files contain such routine documentation. When folders contain items above and beyond the general scope of the materials, a note is made. Folders
often contain the work of a wide variety of Freer staff. When a director or curator is strongly represented in the folder, a note is made. Indication of a few of the directors
or curators does not negate the existence of other Freer personnel.
Approximate date spans are indicated for each folder. A final note is made about folders containing preservation concerns (i.e., folded papers, photographs, telegrams,
etc.). The folders are arranged alphabetically and then chronologically.
Use of original papers requires an appointment and is limited to the Archives' Washington, D.C. Research Center. Use of archival audiovisual recordings with no duplicate access copy requires advance notice. Contact Reference Services for more information.
Collection Rights:
The Archives of American Art makes its archival collections available for non-commercial, educational and personal use unless restricted by copyright and/or donor restrictions, including but not limited to access and publication restrictions. AAA makes no representations concerning such rights and restrictions and it is the user's responsibility to determine whether rights or restrictions exist and to obtain any necessary permission to access, use, reproduce and publish the collections. Please refer to the Smithsonian's Terms of Use for additional information.
Collection Citation:
Gene Davis papers, 1920-2000, bulk 1942-1990. Archives of American Art, Smithsonian Institution.
Sponsor:
Funding for the processing of this collection was provided by the Andrew W. Mellon Foundation, administered through the Council on Library and Information Resources' Hidden Collections grant program.
Material is subject to Smithsonian Terms of Use. Should you wish to use NASM material in any medium, please submit an Application for Permission to Reproduce NASM Material, available at Permissions Requests.
Collection Citation:
New York Airways Collection, Acc. NASM.1992.0052, National Air and Space Museum, Smithsonian Institution.
10 cu. ft. (9 record storage boxes) (2 document boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1971-1986
Descriptive Entry:
This accession consists of trust fund budget records, including summary reports, work papers, correspondence and memoranda. Records were produced over several years,
under several filing systems. Records are arranged alphabetically, but certain bureaus/offices/museums may be filed under different headings (e.g., Museum of History and Technology
filed under "M" in one filing system, and National Museum of History and Technology filed under "N" in another filing system).
Access to NMAI Archive Center collections is by appointment only, Monday - Friday, 9:30 am - 4:30 pm. Please contact the archives to make an appointment (phone: 301-238-1400, email: nmaiarchives@si.edu).
Collection Rights:
Single photocopies may be made for research purposes. Permission to publish or broadbast materials from the collection must be requested from National Museum of the American Indian Archive Center. Please submit a written request to nmaiarchives@si.edu.
Collection Citation:
Identification of specific item; Date (if known); Collection Title, Box and Folder Number; National Museum of the American Indian Archive Center, Smithsonian Institution.
Access to NMAI Archive Center collections is by appointment only, Monday - Friday, 9:30 am - 4:30 pm. Please contact the archives to make an appointment (phone: 301-238-1400, email: nmaiarchives@si.edu).
Collection Rights:
Single photocopies may be made for research purposes. Permission to publish or broadbast materials from the collection must be requested from National Museum of the American Indian Archive Center. Please submit a written request to nmaiarchives@si.edu.
Collection Citation:
Identification of specific item; Date (if known); Collection Title, Box and Folder Number; National Museum of the American Indian Archive Center, Smithsonian Institution.
This accession consists of records documenting budgets, budget preparations, and expenditures. Materials include correspondence, budget worksheets, expenditure lists,
and related materials.
Smithsonian Institution. Libraries. Administrative Services Division Search this
Extent:
1 cu. ft. (1 record storage box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
FY 1999-FY 2004
Descriptive Entry:
This accession consists of records documenting the formulation and execution of the budget for the Smithsonian Institution Libraries. Materials include allocations,
spending plans, worksheets, operational reviews, reports, worksheets, and related materials.
This accession consists of records documenting budget planning for museums and offices at the Smithsonian Institution. Materials include the correspondence, memoranda,
and notes of Nancy D. Suttenfield, Director of the Office of Planning and Budget; working files pertaining to building restoration and renovation projects; reports; meeting
minutes; allotments and allocations information; budget schedules; Congressional hearing actions and resolutions concerning fiscal appropriations to the Institution; and budget
proposals.
This accession consists of records that document the establishment, activities and programs of the Council of American Overseas Research Centers (CAORC) and its relationship
with the United States Information Agency and various overseas research centers. Materials include budgets, CAORC bylaws, reports, proposals, agendas, minutes, member lists,
journal articles about CAORC, correspondence, CAORC publicity, notes, and related materials.
Topic:
Associations, Institutions, etc. -- Membership Search this
14.26 cu. ft. (3 document boxes) (22 tall document boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Letterpress copybooks
Date:
1885-1914
Descriptive Entry:
Records consist of outgoing letterpress book correspondence concerning general fiscal matters, estimates of appropriations, appropriation and expenditure statements;
certified vouchers for the disbursement clerk; and personnel matters including leaves of absence, appointments, promotions, terminations, and salaries; also included are fiscal
records pertaining to USNM exhibits at international expositions. Originally these records had been kept in three separate series, (1) general museum business; (2) personnel;
and (3) copied letters addressed to the Secretary transmitting vouchers for payment. These series were combined at an unknown date and volumes pertaining to exposition financial
matters were added. Most of the correspondence was signed by Cox, and William De C. Ravenel. Other correspondents include Secretaries Samuel P. Langley, and Charles D. Walcott;
executive curator, Frederick William True; and acting chief clerks, J. E. Rockwell, and J. L. Willige. Volumes are individually indexed. A Volume list follows.
Historical Note:
The chief clerk's appointment was an administrative one. Under his charge was the general supervision of the expenditure of United States National Museum appropriations;
preparing proposals for supplies, issuing orders for the purchasing of supplies; settlement of accounts; awarding contracts; supervision over nonscientific or specimen related
correspondence; general supervision of employees, their assignments to duty, granting leaves of absence; and conducting boards of inquiry and investigation of complaints.
The chief clerk also acted as special agent and at times was appointed representative of the Museum and the Smithsonian at international expositions.
William V. Cox, designated chief clerk of the Museum in 1885, was the first and last chief clerk of the Museum. When Cox left the Museum in 1902 the title of the position
was changed to administrative assistant. Duties of the administrative assistant were somewhat modified but the differences between these duties and those of the chief clerk
were never enumerated in the Museum reports.
National Museum of American Art. Office of the Deputy Director Search this
Extent:
0.5 cu. ft. (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
FY 1996-FY 1997
Descriptive Entry:
This accession consists of records that document the development and presentation of the annual budget for the National Museum of American Art. The records were created
and maintained by Charles Robertson, Deputy Director. Materials include memoranda, working papers, and reports.
National Museum of Natural History. Biodiversity Program Search this
Extent:
17 cu. ft. (17 record storage boxes)
Type:
Collection descriptions
Archival materials
Brochures
Clippings
Manuscripts
Newsletters
Pamphlets
Black-and-white photographs
Black-and-white transparencies
Floppy disks
Audiotapes
Color transparencies
Date:
1980-1999
Descriptive Entry:
This accession consists of records that document the administrative activities of the Smithsonian Institution's Biodiversity Program (BDP) as maintained by Marsha E.
Sitnik, Scientific Program Administrator. Some of the projects and programs represented in the files include the BIOLAT (Biological Diversity in Tropical Latin America) program;
the BDFF (Biological Dynamics of Forest Fragments) project; the Neotropical Lowland Research Program; and the ICB (Institute for Conservation Biology). The files also document
collaborative projects with the Smithsonian Tropical Research Institute (STRI). Materials include conference and workshop programs; grant and research proposals; mission statements;
memoranda regarding research, exhibitions, and outreach functions; lists of specimens; reports on environmental programs; personnel records; meeting minutes; budget reports;
brochures and pamphlets; photographs; maps; curricula vitae; and other administrative material. Records predating 1990 were compiled and maintained by the Program for administrative
and reference use. Some materials are in electronic format.
These records consist of fiscal year budget files, organized by Smithsonian office or bureau. Materials include budget calls, justifications, Congressional hearing
actions and resolutions concerning fiscal appropriations to the Institution, quarterly reports and other working papers. Also included are topical budget formulation and execution
files.
