Access to NMAI Archive Center collections is by appointment only, Monday - Friday, 9:30 am - 4:30 pm. Please contact the archives to make an appointment (phone: 301-238-1400, email: nmaiarchives@si.edu).
Collection Rights:
Single photocopies may be made for research purposes. Permission to publish or broadbast materials from the collection must be requested from National Museum of the American Indian Archive Center. Please submit a written request to nmaiarchives@si.edu.
Collection Citation:
Identification of specific item; Date (if known); Collection Title, Box and Folder Number; National Museum of the American Indian Archive Center, Smithsonian Institution.
Access to NMAI Archive Center collections is by appointment only, Monday - Friday, 9:30 am - 4:30 pm. Please contact the archives to make an appointment (phone: 301-238-1400, email: nmaiarchives@si.edu).
Collection Rights:
Single photocopies may be made for research purposes. Permission to publish or broadbast materials from the collection must be requested from National Museum of the American Indian Archive Center. Please submit a written request to nmaiarchives@si.edu.
Collection Citation:
Identification of specific item; Date (if known); Collection Title, Box and Folder Number; National Museum of the American Indian Archive Center, Smithsonian Institution.
Material is subject to Smithsonian Terms of Use. Should you wish to use NASM material in any medium, please submit an Application for Permission to Reproduce NASM Material, available at Permissions Requests.
Collection Citation:
Sally K. Ride Papers, Acc. 2014-0025, National Air and Space Museum, Smithsonian Institution.
Material is subject to Smithsonian Terms of Use. Should you wish to use NASM material in any medium, please submit an Application for Permission to Reproduce NASM Material, available at Permissions Requests.
Collection Citation:
Sally K. Ride Papers, Acc. 2014-0025, National Air and Space Museum, Smithsonian Institution.
14.5 cu. ft. (14 record storage boxes) (1 document box)
Type:
Collection descriptions
Archival materials
Books
Brochures
Manuscripts
Date:
1991-1995
Descriptive Entry:
These records concern budgeting and financial planning concerns of the Smithsonian in all its bureaus and offices. Records include both federal and trust budget planning
documents covering regular operating needs of the Institution and special requirements such as those posed by the Columbus Quincentenary, capital funds drives for the trust
endowment, and the Commission on the Future of the Smithsonian Institution.
Material is subject to Smithsonian Terms of Use. Should you wish to use NASM material in any medium, please submit an Application for Permission to Reproduce NASM Material, available at Permissions Requests.
Collection Citation:
New York Airways Collection, Acc. NASM.1992.0052, National Air and Space Museum, Smithsonian Institution.
This accession consists of records documenting budget planning for the Smithsonian Institution from 1963 to 1973. The records primarily consist of correspondence, memoranda,
statistics, and reports pertaining to employment; funding and operating costs for Museums, offices, and special programs; personnel salaries and expenses; Congressional hearings
regarding fiscal allotments and obligations; budget estimates; and analysis of base resources.
29.5 cu. ft. (29 record storage boxes) (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Place:
United States -- History
Date:
circa 1955-1988
Descriptive Entry:
Records include correspondence and memoranda with NMAH curators, government agencies, collections committee for NMAH, professional associations, and academicians; information
pertaining to the Doubleday Lectures; staff appointments; accounting ledgers; congressional budget submission reports and hearing files; five year funding prospectus; federal
and trust fund appropriation requests, allocations, and distribution summary logs; inventory lists; building management; lectures and financial contracts; operation reviews
for NMAH; travel allotments and balance sheets; and purchase agreements.
Historical Note:
The Assistant Director for Administration is responsible for overseeing budget and financial planning, personnel, contracting, procurement, special exhibition projects,
and building management of the National Museum of American History.
The activities of this office date back to 1958, when William E. Boyle was appointed Administrative Assistant in what was then called the National Museum of History and
Technology (NMHT). Boyle became Administrative Officer for the Museum in 1963, retaining that post until 1965. In 1963, Virginia Beets joined Boyle as an Administrative Officer,
and succeeded him as head of the office in 1966.
Robert G. Tillotson joined the staff in 1967 as Administrative Officer, with the same responsibilities as Beets. In December 1969, Tillotson became Assistant Director for
Administration. Despite the difference in title, Beets continued in a similar capacity to that of Tillotson until she resigned her position in 1973 to become Museum Registrar.
Tillotson chose Jean J. Middleton as his Administrative Officer in 1976. In 1979, Tillotson left the office to accept the position of Executive Director of the National Philatelic
Collections, and Middleton resigned her post to join Tillotson as assistant.
Throughout 1980, the duties of the Assistant Director for Administration were temporarily handled by Luis del Rio, Executive Officer. During that year, NMHT had its name
changed to the National Museum of American History (NMAH). In 1981, Ronald E. Becker was appointed Assistant Director for Administration. Becker selected Richard E. Nicastro
to become his Assistant Administrator from 1983 to 1984, and, Administrative Officer in 1985. Elizabeth E. Greene replaced Nicastro as Administrative Officer in 1986, when
Nicastro became Deputy Assistant Director for Exhibits, NMAH.
These records, generated by John C. Ewers, Assistant Director, 1959-1964, and Silvio A. Bedini, Assistant Director, 1965-1972, and Deputy Director, 1972-1978, document
the role of these positions within the National Museum of History and Technology (NMHT) administrative hierarchy. A small portion of the records also covers Ewers' position
as NMHT Director from 1964 to 1965. Included in these records are files pertaining to the Conservation Analytical Laboratory, the early planning stages of NMHT's involvement
in the Bicentennial of the American Revolution (BAR) celebration, and a proposed joint program on the BAR between the National Science Foundation (NSF) and NMHT. Also included
are records concerned with the Museum's more routine activities such as NMHT and traveling exhibits, departmental meetings, building management, and budgetary matters. Records
include correspondence with other Smithsonian museums, memoranda between museum administrators and curators, reports, requests for use of NMHT facilities, floor plans, minutes
of committee meetings, conference proceedings, and legislative history of the Joseph H. Hirshhorn Museum and Sculpture Garden.
Records are arranged according to special topics or activities.
These records are the official minutes of the Board. They are compiled at the direction of the Secretary of the Smithsonian, who is also secretary to the Board, after
approval by the Regents' Executive Committee and by the Regents themselves. The minutes are edited, not a verbatim account of proceedings. For reasons unknown, there are no
manuscript minutes for the period from 1857 through 1890; and researchers must rely on printed minutes published in the Annual Report of the Smithsonian Institution instead.
Minutes are transferred regularly from the Secretary's Office to the Archives. Minutes less than 15 years old are closed to researchers. Indexes exist for the period from
1907 to 1946 and can be useful.
Historical Note:
The Smithsonian Institution was created by authority of an Act of Congress approved August 10, 1846. The Act entrusted direction of the Smithsonian to a body called
the Establishment, composed of the President; the Vice President; the Chief Justice of the United States; the secretaries of State, War, Navy, Interior, and Agriculture; the
Attorney General; and the Postmaster General. In fact, however, the Establishment last met in 1877, and control of the Smithsonian has always been exercised by its Board of
Regents. The membership of the Regents consists of the Vice President and the Chief Justice of the United States; three members each of the Senate and House of Representatives;
two citizens of the District of Columbia; and seven citizens of the several states, no two from the same state. (Prior to 1970 the category of Citizen Regents not residents
of Washington consisted of four members). By custom the Chief Justice is Chancellor. The office was at first held by the Vice President. However, when Millard Fillmore succeeded
to the presidency on the death of Zachary Taylor in 1851, Chief Justice Roger Brooke Taney was chosen in his stead. The office has always been filled by the Chief Justice
since that time.
The Regents of the Smithsonian have included distinguished Americans from many walks of life. Ex officio members (Vice President) have been: Spiro T. Agnew, Chester A.
Arthur, Allen W. Barkley, John C. Breckenridge, George Bush, Schuyler Colfax, Calvin Coolidge, Charles Curtis, George M. Dallas, Charles G. Dawes, Charles W. Fairbanks, Millard
Fillmore, Gerald R. Ford, John N. Garner, Hannibal Hamlin, Thomas A. Hendricks, Garret A. Hobart, Hubert H. Humphrey, Andrew Johnson, Lyndon B. Johnson, William R. King, Thomas
R. Marshall, Walter F. Mondale, Levi P. Morton, Richard M. Nixon, Nelson A. Rockefeller, Theodore Roosevelt, James S. Sherman, Adlai E. Stevenson, Harry S. Truman, Henry A.
Wallace, William A. Wheeler, Henry Wilson.
Ex officio members (Chief Justice) have been: Roger B. Taney, Salmon P. Chase, Nathan Clifford, Morrison R. Waite, Samuel F. Miller, Melville W. Fuller, Edward D. White,
William Howard Taft, Charles Evans Hughes, Harlan F. Stone, Fred M. Vinson, Earl Warren, Warren E. Burger.
Regents on the part of the Senate have been: Clinton P. Anderson, Newton Booth, Sidney Breese, Lewis Cass, Robert Milledge Charlton, Bennet Champ Clark, Francis M. Cockrell,
Shelby Moore Cullom, Garrett Davis, Jefferson Davis, George Franklin Edmunds, George Evans, Edwin J. Garn, Walter F. George, Barry Goldwater, George Gray, Hannibal Hamlin,
Nathaniel Peter Hill, George Frisbie Hoar, Henry French Hollis, Henry M. Jackson, William Lindsay, Henry Cabot Lodge, Medill McCormick, James Murray Mason, Samuel Bell Maxey,
Robert B. Morgan, Frank E. Moss, Claiborne Pell, George Wharton Pepper, David A. Reed, Leverett Saltonstall, Hugh Scott, Alexander H. Smith, Robert A. Taft, Lyman Trumbull,
Wallace H. White, Jr., Robert Enoch Withers.
Regents on the part of the House of Representatives have included: Edward P. Boland, Frank T. Bow, William Campbell Breckenridge, Overton Brooks, Benjamin Butterworth,
Clarence Cannon, Lucius Cartrell, Hiester Clymer, William Colcock, William P. Cole, Jr., Maurice Connolly, Silvio O. Conte, Edward E. Cox, Edward H. Crump, John Dalzell, Nathaniel
Deering, Hugh A. Dinsmore, William English, John Farnsworth, Scott Ferris, Graham Fitch, James Garfield, Charles L. Gifford, T. Alan Goldsborough, Frank L. Greene, Gerry Hazleton,
Benjamin Hill, Henry Hilliard, Ebenezer Hoar, William Hough, William M. Howard, Albert Johnson, Leroy Johnson, Joseph Johnston, Michael Kirwan, James T. Lloyd, Robert Luce,
Robert McClelland, Samuel K. McConnell, Jr., George H. Mahon, George McCrary, Edward McPherson, James R. Mann, George Perkins Marsh, Norman Y. Mineta, A. J. Monteague, R.
Walton Moore, Walter H. Newton, Robert Dale Owen, James Patterson, William Phelps, Luke Poland, John Van Schaick Lansing Pruyn, B. Carroll Reece, Ernest W. Roberts, Otho Robards
Singleton, Frank Thompson, Jr., John M. Vorys, Hiram Warner, Joseph Wheeler.
Citizen Regents have been: David C. Acheson, Louis Agassiz, James B. Angell, Anne L. Armstrong, William Backhouse Astor, J. Paul Austin, Alexander Dallas Bache, George
Edmund Badger, George Bancroft, Alexander Graham Bell, James Gabriel Berrett, John McPherson Berrien, Robert W. Bingham, Sayles Jenks Bowen, William G. Bowen, Robert S. Brookings,
John Nicholas Brown, William A. M. Burden, Vannevar Bush, Charles F. Choate, Jr., Rufus Choate, Arthur H. Compton, Henry David Cooke, Henry Coppee, Samuel Sullivan Cox, Edward
H. Crump, James Dwight Dana, Harvey N. Davis, William Lewis Dayton, Everette Lee Degolyer, Richard Delafield, Frederic A. Delano, Charles Devens, Matthew Gault Emery, Cornelius
Conway Felton, Robert V. Fleming, Murray Gell-Mann, Robert F. Goheen, Asa Gray, George Gray, Crawford Hallock Greenwalt, Nancy Hanks, Caryl Parker Haskins, Gideon Hawley,
John B. Henderson, John B. Henderson, Jr., A. Leon Higginbotham, Jr., Gardner Greene Hubbard, Charles Evans Hughes, Carlisle H. Humelsine, Jerome C. Hunsaker, William Preston
Johnston, Irwin B. Laughlin, Walter Lenox, Augustus P. Loring, John Maclean, William Beans Magruder, John Walker Maury, Montgomery Cunningham Meigs, John C. Merriam, R. Walton
Moore, Roland S. Morris, Dwight W. Morrow, Richard Olney, Peter Parker, Noah Porter, William Campbell Preston, Owen Josephus Roberts, Richard Rush, William Winston Seaton,
Alexander Roby Shepherd, William Tecumseh Sherman, Otho Robards Singleton, Joseph Gilbert Totten, John Thomas Towers, Frederic C. Walcott, Richard Wallach, Thomas J. Watson,
Jr., James E. Webb, James Clarke Welling, Andrew Dickson White, Henry White, Theodore Dwight Woolsey.
This accession consists of 1996 fiscal year budget files, organized by Smithsonian Institution office or bureau. Materials include budget calls, justifications, and
other working papers.
This accession consists of the working files of Elizabeth E. Greene, which she created and/or maintained during her tenure as Assistant Director for Administration
at the National Museum of American History (NMAH). Materials include NMAH budget information pertaining to program expenses, congressional appropriations, grant proposals,
and Trust Fund issues. Records also include some of Greene's memoranda.
10 cu. ft. (9 record storage boxes) (2 document boxes)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
1971-1986
Descriptive Entry:
This accession consists of trust fund budget records, including summary reports, work papers, correspondence and memoranda. Records were produced over several years,
under several filing systems. Records are arranged alphabetically, but certain bureaus/offices/museums may be filed under different headings (e.g., Museum of History and Technology
filed under "M" in one filing system, and National Museum of History and Technology filed under "N" in another filing system).
This accession consists of fiscal year budget records documenting the formulation and execution of the Smithsonian's federal and trust budgets. Materials include budget
submissions, Congressional hearings and justifications, allotments and allocations, apportionments, and reports.
Smithsonian Institution Archives, Accession 98-183, Smithsonian Institution. Office of Planning, Management and Budget, Miscellaneous Fiscal, Work, Unit and Topic Files
This accession consists of fiscal year budget files, organized by Smithsonian Institution office or bureau. Materials include budget calls, justifications, and other
working papers.
6.5 cu. ft. (6 record storage boxes) (1 document box)
Type:
Collection descriptions
Archival materials
Manuscripts
Date:
circa 1981-1991
Descriptive Entry:
These records document Office of the Director budgetary activities for the National Museum of American History (NMAH) during the tenure of Roger G. Kennedy. Materials
include outgoing and incoming correspondence and memoranda pertaining to Federal and Trust Fund budget submissions, allocations, year-end requests, and final account balances;
private gifts and grants; NMAH renovation and restoration; and Congressional hearings. These records also consist of Trust budget worksheets; quarterly budget reports; information
on the Afro-American Artifacts Project, Vietnam Generation Project, and the M*A*S*H Traveling Exhibition; minutes of meetings; financial records concerning major NMAH exhibitions,
such as "Field to Factory," "Life in America," and "Year of India;" and personnel files.
This accession consists of records documenting budget planning for museums and offices at the Smithsonian Institution. Materials include the correspondence, memoranda,
and notes of Nancy D. Suttenfield, Director of the Office of Planning and Budget; working files pertaining to building restoration and renovation projects; reports; meeting
minutes; allotments and allocations information; budget schedules; Congressional hearing actions and resolutions concerning fiscal appropriations to the Institution; and budget
proposals.
9.5 cu. ft. (9 record storage boxes) (1 document box)
Type:
Collection descriptions
Archival materials
Books
Brochures
Manuscripts
Date:
1966-1988
Descriptive Entry:
These records consist of budget proposals from various museums and bureaus; recommendations for funds allocations and allotments; fiscal plans from various bureaus;
planning and development of the Quadrangle building; acquisitions; Congressional hearings, actions and resolutions pertaining to the Smithsonian Institution fiscal budget
requests; quarterly and annual reports from various divisions and bureaus; budget projections and budget schedules and revisions. Also included are memoranda and correspondence.
